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Field Manager

With the Field Manager, you can add new fields and designate the field type or modify existing field names and details.

Editing Default Fields:

With the Field Manager, you can edit existing default fields but care must be taken in doing so.  It is best not to rename any existing field and specifically to not edit any required fields.  If you wish to change the field title that describes the field, you can enter a title in the Display Name field.  For example, if you want the “Zip” field to be called “Postal Code”, enter “Postal Code” as the Display Name.  To display no name next to the field data, enter a space in the Display Name field.

Types of fields you can create:

  • Boolean – This field type will create a checkbox in the admin forms to provide a true/false value. A Boolean field can also be introduced into the advance search logic by adding the field to the advanced search page.
  • Text – This field type will create a one-line text field or can be expanded to display as a text area. A Text field can also be introduced into the advance search logic by adding the field to the advanced search page.
  • List – This field type will create a dropdown listing of data.A List field can also be introduced into the advance search logic by adding the field to the advanced search page.
  • File – This field type will create a file field for you to upload files to be associated with each location (audio, image, video, txt, doc, etc.). Image files will be displayed on the location pages. Audio files will be accessed through a “listen” button. Other file types will be offered for download. A File field cannot also be introduced into the advance search logic.

Creating a Boolean Field:

  • Select “Boolean” from the dropdown list.
  • Click Next.
  • Name – Enter the Name of the field (Field name must be unique).
  • Display Name – Enter the name you would like to display next to the field data.  For example, if you want the “Zip” field to be called “Postal Code”, enter “Postal Code” as the Display Name.  To display no name next to the field data, enter a space in the Display Name field.
  • Description – Enter a description of the field if desired. (Note:  Description will display in the same cell as the field.)
  • Default – Click to enter a check the “Default” checkbox to have the default value of the field to be “Checked” or leave unchecked to have the default value of the checkbox to be “Unchecked”.
  • Click “Save” to save the new field and return to the list.

Creating a Text Field:

  • Select “Text” from the dropdown list.
  • Name – Enter a name for the field (Field name must be unique).
  • Display Name – Enter the name you would like to display next to the field data.  For example, if you want the “Zip” field to be called “Postal Code”, enter “Postal Code” as the Display Name.  To display no name next to the field data, enter a space in the Display Name field.
  • Description – Enter a description of the field if desired. (Note:  Description will display in the same cell as the field.)
  • Required – Check the required checkbox to make entry into this field required.
  • Default – Enter an optional default text value in the default field.  Entry of text here will display within the text box but can be overwritten.
  • Size – Enter the maximum number of characters for this field or leave at 0 for unlimited characters.
  • Cols – Enter the width of the text field as a whole number.
  • Rows – Enter the number of rows of the text field as a whole number.
  • Click “Save” to save the new field and return to the list.

Creating a List Field:

  • Select “List” from the dropdown list.
  • Name – Enter a name for the field (Field name must be unique).
  • Display Name – Enter the name you would like to display next to the field data.  For example, if you want the “Zip” field to be called “Postal Code”, enter “Postal Code” as the Display Name.  To display no name next to the field data, enter a space in the Display Name field.
  • Description – Enter a description of the field if desired. (Note:  Description will display in the same cell as the field.)
  • Required – Check the required checkbox to make entry into this field required.
  • Multiple Selection – Check the multiple selection checkbox to allow selection of multiple items in list field.
  • Sort field values manually – If selected, allows up down movement of fields to change order of display.
  • Autocomplete – If selected, search form will display texty box instead of list.  When character is typed into the text box, we will display all values that begin with the letters typed.  This is recommended for large lists.
  • Click “Save” to save the new field and move on to add field values.
  • Add Values – Click the add value link and enter each value to be included in the list field.
  • Click the “Done” button when done adding list field values.
  • Default – Optionally select one of the list values to be the default value for the field.
  • Click “Save” to save the new field and return to the list

Creating a File Field:

  • Select “File” from the dropdown list.
  • Name – Enter a name for the field (Field name must be unique).
  • Display Name – Enter the name you would like to display next to the field data.  For example, if you want the “Zip” field to be called “Postal Code”, enter “Postal Code” as the Display Name.  To display no name next to the field data, enter a space in the Display Name field.
  • Description – Enter a description of the field if desired. (Note:  Description will display in the same cell as the field.)
  • Required – Check the required checkbox to make entry into this field required.
  • Click “Save” to save the new field and return to the list
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